Candidates

Candidates

Job Title
Executive Assistant
Employment Type
Full Time
Experience
2 to 4 years
Salary
Negotiable
Job Published
26 July 2022
Job Reference No.
2823980631

Job Description

 

Executive Assistant

**12 Month Contract**

Job Requirements

  • Bachelor’s degree preferred.
  • Three to five years’ experience in a similar role.
  • Must have own car and driver’s licence.
  • 12-month contract.
  • PMB Based.
  • Office based job

Primary Duties

Company Cadence:

  • Set up reporting routines in the cadence calendar.
  • Confirm participant availability. Book the time slots in the calendars.
  • Communicate with the relevant managers to ensure they are prepared in advance of their presentations.
  • Retrieve all reports after the presentation and file them (in Microsoft Teams).
  • Take minutes of the meetings and track open points.
  • Edit report templates as required.

 

Communication Sessions

  • Schedule Management and companywide communication sessions.
  • Prepare venues as required, including catering, seating, AV, etc.
  • Prepare agenda.
  • Prepare awards (ME, Sports, CEO’s award etc).
  • Prepare/compile presentations. Edit as necessary to ensure professionalism.
  • Ensure presenters are adequately prepared.

 

Media

  • Create and maintain social media feeds (with support from graphic designer).
  • Take photographs within the factories and at events and social projects. Publish.
  • Ensure signage and branding are maintained throughout the company.
  • Update website regularly.

 

Office Management

  • Responsible for housekeeping in the head office.
  • Catering as and when required.
  • Ensure the office is a light, bright, welcoming environment always.

 

 

Ad-hoc

  • Personal tasks and duties required as requested by the CEO.

 

Tools

  • MS Suite (Teams, PowerPoint, Word, Excel).
  • SharePoint (basic).
  • Publisher (basic).
  • Strong internet search skills.

 

Skills

  • Project Management.
  • Time Management.
  • Excellent written and verbal communication.

 

Skills

Industries