Candidates

Candidates

Job Title
Departmental Secretary
Employment Type
Full Time
Experience
1 to 3 years
Salary
R200000 to R260000
Job Published
12 August 2021
Job Reference No.
3039437294

Job Description

An exciting opportunity for one of our leading clients in the Consulting Engineers space is seeking a Departmental Secretary to join their fast paced team to be based in Century City. 

Key Responsibilities :
• Typing all correspondence, tender documents, reports and bill of quantities.
• Travel arrangements booking necessary travel arrangements for departmental staff members, flights and accommodation.
• Tenders proposals and tenders for work, Transnet and City of Cape Town
• CV’s updating departmental staff CV’s on a monthly basis, ensuring copies of qualifications and training certificates are saved on the server, ensuring CV’s are done in the companys format.
• Project support opening of yellow general project files, ensuring the latest ISO documentation is included in the file, assisting with project closure, assisting with project invoicing schedules.
• Administrative duties scheduling of all leave of the department, library management, assisting with switchboard and reception.

Key Requirements :
• Grade 12 (Essential)
• Secretarial Diploma or Office Administration qualification will be an added advantage
• 1 - 3 year’s experience as a Departmental Secretary with Tender administration experience
• Computer literate Word, Excel, PowerPoint, Internet and E mail
• Tender documentation excel spreadsheets
• Effective Time Management skills
• Excellent organizational skills
• Interpersonal skills
• Communication skills verbal and written
• Professional, energetic and a high level of confidentiality
• Hardworking and a team player
• Must be fluent in both English and Afrikaans

Skills

Industries