Job Title
Executive Secreatary with Telecommunications Industry experience
Employment Type
5 to 7 years
Job Published
28 September 2021
Job Reference No.

Job Description

Role purpose:

Provide secretarial and administrative support to Managing Executive in the Division. Assist in creating a high performing team by supporting the wider teams and ensuring team communication, activities and celebrations.

Key accountabilities and decision ownership:

  • General office management
  • Minute taking
  • Manage the diary of the Managing Executive and assist with scheduling meetings as well as co-ordination of diary (all events and requests)
  • Support the team with EVO administration, ensuring that purchase orders are raised timeously, purchases are within budget and suppliers are paid on time
  • Ensure that all travel arrangements are timeously made for the Managing Executive as well as the Executive Heads of Divisions
  • Co-ordinate workshop and event management
  • Track all delegated tasks and work in progress emanating from the Office of the Managing Executive and EHOD’s and report on work in progress
  • Provide support on additional requirements which may emanate from the Managing Executive’s and EHOD’s
  • Liaise with clients, suppliers, service providers and VIP guests.
  • Organisational and administrational support including Office maintenance:
  • Co-ordinate events, meetings conferences, seminars, workshops and management strategic workshops, for the ME of the Division and the Executive Heads
  • Coordinate team building and conference activities.
  • Co-ordinate travel arrangements and business itineraries for national and international Keep a complete, confidential and up to date record of all matters related to the Business area.
  • Assist new personnel with obtaining necessary office equipment and management of stationery for division.
  • Create and maintain an effective filing system.
  • Responsible for office area maintenance
  • Administration of company tools
  • Ensure health and safety awareness and adherence in the office is adopted by the whole team
  • Ensure all operational risks are up to date and are managed accordingly
  • Relationship Management and Team Culture
  • Maintain a close working relationship with other divisions
  • Understands importance versus urgency of issue, and who needs to be addressed or informed
  • Knows what should be confidential and demonstrates a high level of discretion appropriately
  • Proactively suggest and lead activities to help build team culture and maintain work-life balance for all team members.
    • Be the teams’ champion for celebrating success and important personal and professional events.
    • Understands the players who are important to the business and manages those relationships Budget and Reporting
    • Ensure reconciliation of all spend for the ME and Executive Heads

Core competencies, knowledge and experience:


  • Excellent administration skills (essential)
  • Excellent organisational skills (essential)
  • Ability to pay attention to detail (critical)
  • Interpersonal skills (critical)
  • Oral and written communications skills (essential)
  • Ability to maintain confidentiality at all times
  • Ability to work under pressure and meet tight deadlines
  • Ability to work independently
  • Results orientated and self-motivated


  • Microsoft Office – Word, Outlook, Excel, PowerPoint, Project, Internet (essential)
  • IT/Telecommunications environment (advantageous)
  • Office management (essential)
  • Financial administration (beneficial)